open positions

open positions

Events Manager, New York

Confidence Curriculum Instructor, Teen Programs, Los Angeles

Pathways to Professions Instructor, Teen Programs, Los Angeles

Program Coordinator, Teen Programs, Los Angeles

Confidence Curriculum Instructor, Teen Programs, Chicago

Position Title

Events Manager, New York

About Step Up

Step Up believes all girls should have the opportunity to realize their potential. Our afterschool and mentoring programs empower under-resourced girls to be confident, college-bound, career-focused and ready to join the next generation of professional women. Step Up leverages the time, talent and resources of our professional women members to serve as mentors, connectors and supporters of our work. We inspire women to inspire girls!

Position Summary

Step Up's events are crucial to the overall success of the organization and serve many purposes – they are tools for engaging and stewarding our members and donors, a means to amplify our message in the community and in the media, a way to bring our members and teens together for mutual mentorship, and a tool for our supporters to network with each other. Through the strategic use of social media, e-communications, and outside-the-box methods, Step Up is constantly striving to stretch our reach and engage new supporters through these events. The Events Manager plays a vital role not only in the successful execution of Step Up's events, but also in widening and strengthening Step Up's network of supporters. The ideal candidate is an enthusiastic professional with a love for and experience in planning, executing and marketing events and for messaging the impact and work of Step Up through events and programs for both teens and members.

Specific duties include:

Event Planning & Production Management

  • Collaborate with local and national team to plan and execute approximately 40 meetings and events per year (executing programs that inspire women to inspire girls, that bring women and girls together for mutual mentorship, that raise funds to support Step Up's mission) (see calendar for sample of events)
  • Collaborate with local team members to ensure each event aligns with the organization's mission and plan for the year as well as represents Step Up's brand appropriately
  • Work in unison with local and national team members designing each event's programming to plan effectively and achieve high quality by creating event timelines and managing task lists
  • Coordinate with the events managers in Chicago and Los Angeles to develop best practices in executing Step Up events as well as to streamline activities across cities.
  • Strategically build relationships with vendors to either provide all event needs through donations or significantly discount prices of venue, food, beverages/liquor, lighting, audio visual, rentals, etc.
  • Negotiate and secure contracts for event space, food and beverage, lighting, audio visual, rentals, etc. for all Step Up events (typically donated or significantly discounted)
  • Work with fundraising staff members to ensure that sponsor needs are accounted for in each event, and provide excellent customer service in working with sponsor teams as directed in each event by management
  • Manage all event supplies in creating supply lists, placing orders, and transporting
  • Plan and execute room layouts for each event that best support event goals and creatively incorporate sponsors within the space
  • Manage all on-site event set-up, production, volunteers, and clean up
  • Prepare event materials such as signage, nametags, handouts, notebooks, speaker preparation packages, attendee packages, gift bags, registration lists, seating cards, and the like
  • Ensure each event is photographed within Step Up guidelines and requirements
  • Manage online and silent auctions
  • Engage and manage an ongoing committee of volunteers to support each event (by leveraging their contacts and/or and staffing the events)
  • Secure transportation for Step Up teens to events, as needed

Event Administration

  • Manage the Step Up New York event calendar
  • Keep track of event finances including check requests, invoicing, and reporting
  • Draft event surveys with input from team members, and perform other regular program evaluation measures to improve and innovate events
  • Collaborate with the events managers in Chicago and Los Angeles to devise and execute best practices and strategies
  • Conduct data entry relating to events
  • Send out thank you notes

Marketing

  • Identify & execute strategies to utilize Step Up New York events to achieve short & long-term national marketing goals.
  • Create event messaging / marketing, including event invitations and onsite signage & décor
  • Plan and oversee all social media efforts for the Step Up New York office
  • Manage the e-communications calendar for the Step Up New York office
  • Manage content for the Step Up New York website calendar

Office Administrative Support

  • Participate in weekly staff meetings, monthly national staff meetings, and an annual staff retreat
  • Perform general office administrative needs and support including research, data compilation and entry, filing, mailing, running errands, and the like as needed
  • Recruit and train office interns

Qualifications

The ideal candidate will meet the following criteria:

  • Deep understanding of event management requirements and previous direct experience managing events
  • Bachelor's degree in a related field
  • At least 2 years work experience in a related field
  • Excellent relationship-building and networking skills; existing base of vendor contacts in NY preferred
  • Ability to work well with multiple constituencies (staff, teen program beneficiaries, member leaders and volunteers, Board members, senior level executives, sponsors, and donors)
  • Self-starter and fast-learner who does not require heavy supervision and copes well with change
  • Ability to multi-task in a fast paced environment
  • Attention to detail and ability to deliver quality, professional work
  • Strong written and verbal communication skills and interpersonal skills
  • High level of organization and efficiency
  • Negotiation experience
  • Ability to work occasional evenings and weekends
  • Ability to manage vendors
  • Ability to manage and motivate volunteers
  • Proficiency in Microsoft Office programs and the internet
  • A passion for women's and girls' issues

Salary & Benefits

This is a full-time salaried position with health insurance benefits and vacation benefits.

Location & Start Date

This position works out of the New York City office. Applications will be accepted on a rolling basis until the position is filled. The desired start date for this position is September 2, 2014.

Hours

Office hours are 9-6, M-F; must have ability to work occasional mornings, evenings and weekends:

  • 2-3 evening events per month (6-9:00pm)
  • 1 morning event per month (8-10am)
  • Saturday programming (4-6 events per year)

Reporting Relationship

This position reports to the local office's managing director.

To Apply

Please send resume, cover letter, and addendum (explained below) to Sarah Wendt at national@suwn.org. Please include NY Events Manager in the subject title. The cover letter should address how you meet the specific job functions and qualifications for this position. Resumes without a cover letter and addendum will not be considered. No phone calls, please. Only candidates who are being considered for interviews will be contacted. Thank you for your interest.

As an Addendum, please include a separate, attached document outlining the following assignments:

  1. Power Hour is Step Up New York's annual signature fundraising event. Information about this event is available on our website at www.suwn.org/ph. List two potential venues you would contact to host this event next year and also suggest one or two ideas to promote our mission while engaging guests at the event in a unique way.
  2. Draft a short letter or email soliciting a wine company to donate product to an event raising funds for Step Up's mission, attended by Step Up's professional women members.
  3. Describe one or two creative ways you would bring the Step Up mission to life through décor, set up, or otherwise at a Step Up event.
  4. Describe one or two creative ways you would widen Step Up's reach and market our events to a great number of people.
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Step Up Teen Programs include:

  • after-school programs paired with evening / weekend mentorship events
    • 9th + 10th grade curriculum focuses on building confidence
    • 11th + 12th grade curriculum focuses on college + career exploration
  • group mentoring model ensures girls connect with a variety of professional women role models

Program Dates

Schedule

  • Instructor & Intern Start Date: August 11, 2014
  • Program Coordinator Start Date: August 04, 2014
  • Training: August 11-17 (specific dates within TBD)
  • After School Sessions: Starting August 18
  • Day & Time:
    • Monday, 3:00-5:30
    • Tuesday, alternating between 12noon and 5:30 to be given in advance
    • Wednesday, 1:00-3:30
    • Thursday, 3:00-5:30
    • Occasional evenings & Saturdays, to be planned in advance

To Apply

Please send resume, cover letter and sample lesson plan to nickie@suwn.org.
No phone calls, please

Subject Lines

CC Instructor_Your Name
P2P Instructor_Your Name
PC_Your Name
Intern_Your Name



Position Title

Confidence Curriculum Instructor, Teen Programs, Los Angeles

Position Summary

With the Program Manager's guidance, the part-time Teen Programs Instructor will deliver a program called the Confidence Curriculum. This program is Step Up's confidence foundation for 9th and 10th grade girls. The goal of this program is to explore Identity, Relationships, Vision, Voice, Action and Expression. Programming should aim to build girls' understanding and confidence in and of themselves. We currently engage up to 200 9th and 10th grade girls across our 4 partner high schools in Los Angeles. The position is an independent contract position with contract for the 2014-2015 academic year, working approximately 33 weeks during the school year.

Qualifications

  • Passion for women's social issues and interest in delivering quality educational, enriching experiences to girls
  • Bachelor's degree from an accredited college or university
  • Must be ready to encourage self-expression
  • Experience leading programs with a focus in college and career preparation
  • Excellent communication and interpersonal skills working with a variety of groups, including school administrations and volunteers
  • Three to five years of facilitation experience working with youth
  • Demonstrated competency working with ethnically diverse and under resourced communities
  • Comfortable with setting clear expectations and boundaries related to behavior and team-building
  • Conversational, relationship-based facilitation style
  • Strong sense of integrity, commitment and initiative
  • Ability to travel to partner schools in and around downtown Los Angeles, including Leimert Park, Boyle Heights, Atwater Village, etc.
  • Willingness to work some weekends and evenings
  • Valid driver's license and insurance or other reliable form of transportation
  • Up to date proof of negative TB screening (Step Up can support in acquisition)
  • Ability to pass a background check (Step Up can support in acquisition)
  • Bilingual English/Spanish preferred

Duties & Responsibilities

After-School and Saturday Programming

  • Plan and execute programming as directed by the Teen Programs Manager. Activities include but are not limited to:
    • Build lesson plans based on Step Up's Confidence Curriculum, adhering to module objectives and focuses and providing input where appropriate
    • Implement lessons four afternoons per week, two hours per day, on site at Step Up partner schools
    • Submit lesson plans to Teen Programs Manager for review in a timely fashion
    • Submit weekly reports on each class's progress
    • Collaborate with school staff and Step Up facilitators across multiple sites to deliver activity reports; track opportunities offered, attendance, behavior, and performance through accurate record keeping, using Google Documents.
    • Coordinate class supplies and materials
    • Track students attendance and documents (surveys, consent forms, etc)
    • Know and enforce Step Up program expectations, policies, and protocols

Youth / Family Relationship Coordination

  • Manage a strong relationship with program participants and maintain regular contact with each participant's parent/guardian.
  • Manage retention of participants in all programs and assist in recruitment of new participants
  • Communicate with participants about special opportunities as needed
  • Coordinate participant transportation as needed.
  • Transport program participants as needed.

Compensation

This is a contract position offering $18-$20 per hour for the academic year, working approximately 33 weeks during the school year, an average of 12-15 hours per week (weekly hours vary due to field trips and monthly workshop sessions)

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Position Title

Pathways to Professions Instructor, Teen Programs, Los Angeles

Position Summary

With the Program Manager's guidance, the instructor will deliver a program called Pathways to Professions. This program is Step Up's career and college readiness programming for 11th grade girls. The goal of this program is to ensure that girls are self-aware regarding their own professional goals, values, skills and talents and have the opportunity to use that awareness to research careers and colleges that will put them on track for a solid professional future. Programming should aim to build girls' skills in resume-writing, career and college research and professional communication. The program will help girls choose the right colleges which to apply. We currently engage up to 80 junior girls across our 4 partner high schools in Los Angeles. The position is an independent contract position with contract for the 2014-2015 academic year, working approximately 33 weeks during the school year.

Qualifications

  • Passion for women's social issues and interest in delivering quality educational, enriching experiences to girls
  • Bachelor's degree from an accredited college or university
  • Must be ready to encourage self-expression
  • Experience leading programs with a focus in college and career preparation
  • Excellent communication and interpersonal skills working with a variety of groups, including school administrations and volunteers
  • Three to five years of facilitation experience working with youth
  • Demonstrated competency working with ethnically diverse and under resourced communities
  • Comfortable with setting clear expectations and boundaries related to behavior and team-building
  • Conversational, relationship-based facilitation style
  • Strong sense of integrity, commitment and initiative
  • Ability to travel to partner schools in and around downtown Los Angeles, including Leimert Park, Boyle Heights, Atwater Village, etc.
  • Willingness to work some weekends and evenings
  • Valid driver's license and insurance or other reliable form of transportation
  • Up to date proof of negative TB screening (Step Up can support in acquisition)
  • Ability to pass a background check (Step Up can support in acquisition)
  • Bilingual English/Spanish preferred

Duties & Responsibilities (both)

After-School and Saturday Programming

  • Plan and execute programming as directed by the Teen Programs Manager. Activities include but are not limited to:
    • Build lesson plans based on Step Up's Pathways to Professions Curriculum, adhering to module objectives and focuses and providing input where appropriate
    • Provide hands on assistance and supervision in planning field trips and special events.
    • Implement lessons four afternoons per week, two hours per day, on site at Step Up partner schools
    • Submit lesson plans to Teen Programs Manager for review in a timely fashion
    • Submit weekly reports on each class's progress
    • Collaborate with school staff and Step Up facilitators across multiple sites to deliver activity reports; track opportunities offered, attendance, behavior, and performance through accurate record keeping, using Google Documents.
    • Coordinate class supplies and materials
    • Track students attendance and documents (surveys, consent forms, etc)
    • Know and enforce Step Up program expectations, policies, and protocols

Youth / Family Relationship Coordination

  • Manage a strong relationship with program participants and maintain regular contact with each participant's parent / guardian.
  • Manage retention of participants in all programs and assist in recruitment of new participants
  • Communicate with participants about special opportunities as needed
  • Coordinate participant transportation as needed.
  • Transport program participants as needed.

Compensation

This is a contract position offering $18-$20 per hour for the academic year, working approximately 33 weeks during the school year, an average of 12-15 hours per week (weekly hours vary due to field trips and monthly workshop sessions)

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Position Title

Program Coordinator, Teen Programs, Los Angeles

Position Summary

Under the Program Manager's supervision, the part-time Programs Coordinator will support the delivery of Step Up's Teen Programs, serving up to 300 high school age girls from Los Angeles area schools. The position is part-time (20 hours per week). The Coordinator will split time between the Step Up office, downtown LA, and in the field at Step Up's select partner high-schools, which all serve under resourced populations of students. Program areas include: confidence-building, college preparation, and career development. A summary of responsibilities include:

Qualifications

  • Passion for women's social issues and interest in delivering quality educational, enriching experiences to girls
  • Bachelor's degree from an accredited college or university
  • Excellent communication and interpersonal skills working with a variety of groups, including school administrations and volunteers. Teaching or public speaking experience/training is preferred
  • Demonstrated competency working with ethnically diverse and under resourced communities
  • Strong attention to detail and ability to deliver quality, professional work
  • Demonstrated leadership and teamwork qualities
  • Self-starter and fast-learner who does not require heavy supervision and copes well with change
  • Strong sense of integrity, commitment and initiative
  • Ability to travel to partner schools in and around downtown Los Angeles, including Leimert Park, Boyle Heights, Atwater Village, etc.
  • Valid driver's license and insurance or other reliable form of transportation
  • Up to date proof of negative TB screening (Step Up can support in acquisition)
  • Ability to pass a background check (Step Up can support in acquisition)
  • Proficiency in Microsoft Office preferred
  • Proficiency in CRM data management tools (Salesforce, specifically) preferred
  • Knowledge of the college admissions process preferred
  • Bilingual English/Spanish preferred

Duties & Responsibilities

After-School and Saturday Programming

  • Provide coordination and support to the Teen Program Manager to execute Step Up's teen programs including:
    • After school programming
    • Saturday enrichment programming
    • Teen participation in member events and special events (signature fundraisers)
    • Coordinate logistics and supplies for all above listed programs, and provide administrative support.
    • Conduct regular site-visits to provide support during after school programming, including oversight of activities of teen participants, Step Up volunteers, and facilitators.
    • Collaborate with school staff and Step Up facilitators across multiple sites to deliver activity reports; track opportunities offered, attendance, behavior, and performance through accurate record keeping, using Google Documents.
    • Assist Teen Program Manager with planning and execution of three showcases, field trips, conferences etc.
      • Support with planning and managing attendance for Step Up teens, members, and guests.
    • Know and enforce Step Up program expectations, policies, and protocols.
    • Assist in ensuring that Step Up branding is consistent across program sites.

Youth / Family Relationship Coordination

  • Coordinate with Teen Program Manager to develop a strong relationship with each teen participant and maintain regular contact with each participant's parent/guardian.
  • Collaborate with partner school staff in scheduling Step Up programs and special events as well as participating in appropriate school orientations, meetings or events for purposes of educating and promoting Step Up programs.
  • Assist in family/youth/facilitator intervention on a case-by-case basis.
  • Manage parental involvement efforts through conducting regular parent meetings and orientations.
  • Communicate with teen participants about special opportunities as needed.
  • Organize and manage special events for teen participants and volunteers.
  • Chaperone teen participants to and from field trips and events; coordinate teen participant transportation as needed.
  • Communicate with program facilitators and school staff about any schedule modifications or important behavioral or environmental issues.

Volunteer Management

  • Assist in volunteer appreciation and management, including directing and guiding volunteers by delegating and monitoring specific responsibilities and sending volunteer thank you notes.

Program Administration and Evaluation

  • Manage retention of teen participants in all programs.
  • Maintain quality records of student attendance, and contribute to national Teen Program evaluative database including updating statistics, case studies, etc.
  • Administer program surveys to participants.
  • Collaborate with school staff to collect report cards, diplomas, and relevant test scores, when necessary
  • Compile case studies of students.
  • Collect and manage data required by funding sources and for monitoring and evaluation purposes.
  • Enter data into relevant databases and tracking systems, manage hard and soft program files and maintain updated records.
  • Undertake and complete research assignments as requested.
  • Provide logistical support for Step Up events.
  • Maintain office environment through ordering, stocking and keeping records on office supplies and other purchase orders.
  • Complete additional tasks as required.

Additional Schedule Considerations & Compensation

Office Hours

  • Office hours are 9-6, M-F; this position is 20 hours a week, potentially including:
    • Flexible weekly office hours
    • Site visits to partner schools
    • Saturday programming (one Saturday/month October-June, 8am-3pm)
    • 2-3 evening events per month (6-9:30pm)

Compensation

This is a contract position offering $18-$20 per hour for the academic year, working from August 2014 to June 2015, an average of 20 hours per week.

Position Title

Confidence Curriculum Instructor, Teen Programs, Chicago

Position Summary

With the Program Manager's guidance, the part-time Teen Programs Instructor will deliver a program called the "Confidence Curriculum." This program is Step Up's confidence foundation for 9th and 10th grade girls. The goal of this program is to explore Identity, Relationships, Vision, Voice, Action and Expression. Programming should aim to build girls' understanding and confidence in and of themselves. We currently engage up to 125 9th and 10th grade girls across our 4 partner high schools in Chicago. The position is an independent contract position with contract for the 2014-2015 academic year, working approximately 33 weeks during the school year.

Qualifications

  • Passion for women's social issues and interest in delivering quality educational, enriching experiences to girls
  • Bachelor's degree from an accredited college or university
  • Must be ready to encourage self-expression
  • Experience leading programs with a focus in college and career preparation
  • Excellent communication and interpersonal skills working with a variety of groups, including school administrations and volunteers
  • Three to five years of facilitation experience working with youth
  • Demonstrated competency working with ethnically diverse and under resourced communities
  • Comfortable with setting clear expectations and boundaries related to behavior and team-building
  • Conversational, relationship-based facilitation style
  • Strong sense of integrity, commitment and initiative
  • Ability to travel to partner schools in and around the Chicago area, including Englewood, Little Village, Old Irving Park, etc.
  • Willingness to work some weekends and evenings
  • Valid driver's license and insurance or other reliable form of transportation
  • Up to date proof of negative TB screening (Step Up can support in acquisition)
  • Ability to pass a background check (Step Up can support in acquisition)

Duties & Responsibilities

After-School and Saturday Programming

  • Plan and execute programming as directed by the Teen Programs Manager. Activities include but are not limited to:
    • Build lesson plans based on Step Up's Confidence Curriculum, adhering to module objectives and focuses and providing input where appropriate
    • Implement lessons four afternoons per week, two hours per day, on site at Step Up partner schools
    • Submit lesson plans to Teen Programs Manager for review in a timely fashion
    • Submit weekly reports on each class's progress
    • Collaborate with school staff and Step Up facilitators across multiple sites to deliver activity reports; track opportunities offered, attendance, behavior, and performance through accurate record keeping, using Google Documents.
    • Coordinate class supplies and materials
    • Track students attendance and documents (surveys, consent forms, etc)
    • Know and enforce Step Up program expectations, policies, and protocols

Youth / Family Relationship Coordination

  • Manage a strong relationship with program participants and maintain regular contact with each participant's parent/guardian.
  • Manage retention of participants in all programs and assist in recruitment of new participants
  • Communicate with participants about special opportunities as needed
  • Coordinate participant transportation as needed.
  • Transport program participants as needed.

Program Dates

Schedule

Start Date: Mid-August, 2014

Compensation

This is a contract position offering $18-$20 per hour for the academic year, working approximately 33 weeks during the school year, an average of 12-15 hours per week (weekly hours vary due to field trips and monthly workshop sessions)

To Apply

Please send resume, cover letter and sample lesson plan to Tatiana@suwn.org.
No phone calls, please

Subject Line

CC Instructor_Your Name

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