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Manager, Event Programs, Step Up Los Angeles

Confidence Curriculum Instructor, Teen Programs, Chicago

Confidence Curriculum Instructor, Teen Programs, New York

Position Title

Manager, Event Programs, Step Up Los Angeles

Position Summary

Step Up's events are crucial to the overall success of the organization and serve many purposes- they are tools for engaging and stewarding our members and donors, a means to amplify our message in the community and in the media, a way to bring our members and teens together for mutual mentorship, and a tool for our supporters to network with each other. Through the strategic use of social media, e-communications, and outside-the-box methods, Step Up is constantly striving to stretch our reach and engage new supporters through these events. The Events Manager plays a vital role not only in the successful execution of Step Up's events, but also in widening and strengthening Step Up's network of supporters. The ideal candidate is an enthusiastic professional with a love for and experience in planning, executing and marketing events and for messaging the impact and work of Step Up through events and programs for both teens and members.

Specific duties include:

Event Planning & Production Management

  • Collaborate with local and national team to plan and execute approximately 40 meetings and events per year (executing programs that inspire women to inspire girls, that bring women and girls together for mutual mentorship, that raise funds to support Step Up's mission) (see calendar for sample of events)
  • Collaborate with local team members to ensure each event aligns with the organization's mission and plan for the year as well as represents Step Up's brand appropriately
  • Work in unison with local and national team members designing each event's programming to plan effectively and achieve high quality by creating event timelines and managing task lists
  • Coordinate with the events managers in Chicago and New York to develop best practices in executing Step Up events as well as to streamline activities across cities.
  • Strategically build relationships with vendors to either provide all event needs through donations or significantly discount prices of venue, food, beverages/liquor, lighting, audio visual, rentals, etc.
  • Negotiate and secure contracts for event space, food and beverage, lighting, audio visual, rentals, etc. for all Step Up events
  • Ensure that sponsor needs are accounted for in each event, and provide excellent customer service in working with sponsor teams as directed in each event by management
  • Manage all event supplies in creating supply lists, placing orders, and transporting
  • Plan and execute room layouts for each event that best support event goals and creatively incorporate sponsors within the space
  • Manage all on-site event set-up, production, volunteers, and clean up
  • Prepare event materials such as signage, nametags, handouts, notebooks, speaker preparation packages, attendee packages, gift bags, registration lists, seating cards, and the like
  • Ensure each event is photographed within Step Up guidelines and requirements
  • Manage the Los Angeles online auction
  • Engage and manage an ongoing committee of volunteers to support each event (by leveraging their contacts and/or and staffing the events)

Event Administration

  • Manage the Step Up Los Angeles event calendar
  • Keep track of event finances including check requests, invoicing, and reporting
  • Draft event surveys with input from team members, and perform other regular program evaluation measures to improve and innovate events
  • Collaborate with the events managers in Chicago and New York to devise and execute best practices and strategies
  • Conduct data entry relating to events
  • Send thank you notes

Marketing

  • Identify & execute strategies to utilize Step Up Los Angeles events to achieve short & long-term national marketing goals.
  • Create event messaging / marketing, including event invitations and onsite signage & décor
  • Plan and oversee all social media efforts for the Step Up Los Angeles office
  • Manage the e-communications calendar for the Step Up Los Angeles office
  • Manage content for the Step Up Los Angeles website calendar

Office Administrative Support

  • Participate in weekly staff meetings, monthly national staff meetings, and an annual staff retreat (January)
  • Perform general office administrative needs and support including research, data compilation and entry, filing, mailing, running errands, and the like as needed
  • Recruit and train office interns

Qualifications

The ideal candidate will meet the following criteria:

  • Deep understanding of event management requirements and previous direct experience managing events
  • Bachelor's degree in a related field
  • At least 2 years work experience in a related field
  • Excellent relationship-building and networking skills;
  • Ability to work well with multiple constituencies (staff, teen program beneficiaries, member leaders and volunteers, Board members, senior level executives, sponsors, and donors)
  • Self-starter and fast-learner who does not require heavy supervision and copes well with change
  • Ability to multi-task in a fast paced environment
  • Attention to detail and ability to deliver quality, professional work
  • Strong written and verbal communication skills and interpersonal skills
  • High level of organization and efficiency
  • Negotiation experience
  • Ability to work occasional evenings and weekends
  • Ability to manage vendors
  • Ability to manage and motivate volunteers
  • Proficiency in Microsoft Office programs and the internet
  • A passion for women's and girls' issues

Salary & Benefits

This is a full-time salaried position with health insurance benefits and vacation benefits.

Location & Start Date

This position works out of the Los Angeles office. Applications will be accepted on a rolling basis until the position is filled.

Hours

Office hours are 9-6, M-F; must have ability to work occasional mornings, evenings and weekends:

  • 2-3 evening events per month (6-9:00pm)
  • 1 morning event per month (7-10am)
  • Saturday programming (6 + events per year)

Reporting Relationship

This position reports to the local office's managing director.

To Apply

Please send resume, cover letter, and addendum (explained below) to Jamie Kogan at national@suwn.org. Please include LA Events Manager as the subject title. The cover letter should address how you meet the specific job functions and qualifications for this position. Resumes without a cover letter and addendum will not be considered. No phone calls, please. Only candidates who are being considered for interviews will be contacted. Thank you for your interest.

As an Addendum, please include a separate, attached document outlining the following assignments:

  1. Describe one or two creative ways you would bring the Step Up mission to life through décor, set up, or otherwise at a Step Up event.
  2. Draft a short letter or email soliciting a wine company to donate product to an event raising funds for Step Up's mission, attended by Step Up's professional women members.
  3. Describe one or two creative ways you would widen Step Up's reach and market our events to a great number of people.
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Step Up Teen Programs include:

  • after-school programs paired with evening / weekend mentorship events
    • 9th + 10th grade curriculum focuses on building confidence
    • 11th + 12th grade curriculum focuses on college + career exploration
  • group mentoring model ensures girls connect with a variety of professional women role models

Program Dates

Schedule

  • Instructor & Intern Start Date: August 11, 2014
  • Program Coordinator Start Date: August 04, 2014
  • Training: August 11-17 (specific dates within TBD)
  • After School Sessions: Starting August 18
  • Day & Time:
    • Monday, 3:00-5:30
    • Tuesday, alternating between 12noon and 5:30 to be given in advance
    • Wednesday, 1:00-3:30
    • Thursday, 3:00-5:30
    • Occasional evenings & Saturdays, to be planned in advance

To Apply

Please send resume, cover letter and sample lesson plan to nickie@suwn.org.
No phone calls, please

Subject Lines

CC Instructor_Your Name
P2P Instructor_Your Name
PC_Your Name
Intern_Your Name



Position Title

Confidence Curriculum Instructor, Teen Programs, Chicago

Position Summary

With the Program Manager's guidance, the part-time Teen Programs Instructor will deliver a program called the "Confidence Curriculum." This program is Step Up's confidence foundation for 9th and 10th grade girls. The goal of this program is to explore Identity, Relationships, Vision, Voice, Action and Expression. Programming should aim to build girls' understanding and confidence in and of themselves. We currently engage up to 125 9th and 10th grade girls across our 4 partner high schools in Chicago. The position is an independent contract position with contract for the 2014-2015 academic year, working approximately 33 weeks during the school year.

Qualifications

  • Passion for women's social issues and interest in delivering quality educational, enriching experiences to girls
  • Bachelor's degree from an accredited college or university
  • Must be ready to encourage self-expression
  • Experience leading programs with a focus in college and career preparation
  • Excellent communication and interpersonal skills working with a variety of groups, including school administrations and volunteers
  • Three to five years of facilitation experience working with youth
  • Demonstrated competency working with ethnically diverse and under resourced communities
  • Comfortable with setting clear expectations and boundaries related to behavior and team-building
  • Conversational, relationship-based facilitation style
  • Strong sense of integrity, commitment and initiative
  • Ability to travel to partner schools in and around the Chicago area, including Englewood, Little Village, Old Irving Park, etc.
  • Willingness to work some weekends and evenings
  • Valid driver's license and insurance or other reliable form of transportation
  • Up to date proof of negative TB screening (Step Up can support in acquisition)
  • Ability to pass a background check (Step Up can support in acquisition)

Duties & Responsibilities

After-School and Saturday Programming

  • Plan and execute programming as directed by the Teen Programs Manager. Activities include but are not limited to:
    • Build lesson plans based on Step Up's Confidence Curriculum, adhering to module objectives and focuses and providing input where appropriate
    • Implement lessons four afternoons per week, two hours per day, on site at Step Up partner schools
    • Submit lesson plans to Teen Programs Manager for review in a timely fashion
    • Submit weekly reports on each class's progress
    • Collaborate with school staff and Step Up facilitators across multiple sites to deliver activity reports; track opportunities offered, attendance, behavior, and performance through accurate record keeping, using Google Documents.
    • Coordinate class supplies and materials
    • Track students attendance and documents (surveys, consent forms, etc)
    • Know and enforce Step Up program expectations, policies, and protocols

Youth / Family Relationship Coordination

  • Manage a strong relationship with program participants and maintain regular contact with each participant's parent/guardian.
  • Manage retention of participants in all programs and assist in recruitment of new participants
  • Communicate with participants about special opportunities as needed
  • Coordinate participant transportation as needed.
  • Transport program participants as needed.

Program Dates

Schedule

Start Date: Mid-August, 2014

Compensation

This is a contract position offering $18-$20 per hour for the academic year, working approximately 33 weeks during the school year, an average of 12-15 hours per week (weekly hours vary due to field trips and monthly workshop sessions)

To Apply

Please send resume, cover letter and sample lesson plan to Tatiana@suwn.org.
No phone calls, please

Subject Line

CC Instructor_Your Name

Position Title

Confidence Curriculum Instructor, Teen Programs, New York

Position Summary

With the Program Manager's guidance, the part-time Teen Programs Instructor will deliver a program called the Confidence Curriculum. This program is Step Up's confidence foundation for 9th and 10th grade girls. The goal of this program is to explore Identity, Relationships, Vision, Voice, Action and Expression. Programming should aim to build girls' understanding and confidence in and of themselves. We currently engage up to 300 9th and 10th grade girls across our 5 partner high schools in New York. The position is an independent contract position with contract for the 2014-2015 academic year, working approximately 15-20 hours for 30-33 weeks during the school year.

Qualifications

  • Passion for women's social issues and interest in delivering quality educational, enriching experiences to girls
  • Bachelor's degree from an accredited college or university
  • Must be ready to encourage self-expression
  • Experience leading programs with a focus in college and career preparation
  • Excellent communication and interpersonal skills working with a variety of groups, including school administrations and volunteers
  • Three to five years of facilitation experience working with youth
  • Demonstrated competency working with ethnically diverse and under resourced communities
  • Comfortable with setting clear expectations and boundaries related to behavior and team-building
  • Conversational, relationship-based facilitation style
  • Strong sense of integrity, commitment and initiative
  • Ability to travel to partner schools in and around Manhattan, Queens, and Brooklyn.
  • Willingness to work some weekends and evenings
  • Willingness to travel to partner high schools via public transportation
  • Up to date proof of negative TB screening (Step Up can support in acquisition)
  • Ability to pass a background check (Step Up can support in acquisition)

Duties & Responsibilities

After-School and Saturday Programming

  • Plan and execute programming as directed by the Teen Programs Manager. Activities include but are not limited to:
    • Build lesson plans based on Step Up's Confidence Curriculum, adhering to module objectives and focuses and providing input where appropriate
    • Implement lessons four afternoons per week, two hours per day, on site at Step Up partner schools
    • Submit lesson plans to Teen Programs Manager for review in a timely fashion
    • Submit weekly reports on each class's progress
    • Collaborate with school staff and Step Up facilitators across multiple sites to deliver activity reports; track opportunities offered, attendance, behavior, and performance through accurate record keeping, using Google Documents.
    • Coordinate class supplies and materials
    • Track students attendance and documents (surveys, consent forms, etc)
    • Know and enforce Step Up program expectations, policies, and protocols
    • Co-facilitate 12th grade Saturday sessions once a month.

Youth / Family Relationship Coordination

  • Manage a strong relationship with program participants and maintain regular contact with each participant's parent/guardian.
  • Manage retention of participants in all programs and assist in recruitment of new participants
  • Communicate with participants about special opportunities as needed
  • Coordinate participant transportation as needed.
  • Transport program participants as needed.

Program Dates & Compensation

Schedule

The part-time instructor will work primarily after school 4 days a week (3 hours per day) and spend a few hours a week in the Step Up office.

Compensation

Compensation This is a contract position offering $23-25 per hour for the academic year, working approximately 30-33 weeks during the school year, an average of 15-20 hours per week (weekly hours vary due to field trips and monthly workshop sessions)

To Apply

Please send resume, cover letter and sample lesson plan to cleopatra@suwn.org.
No phone calls, please

Subject Line

CC Instructor,Your Name

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